Legal Assistant (Spanish-speaking)

Hours: Full-time (100% FTE); M-F business hours with occasional eve or weekend work.  
Location: Downtown Honolulu, Hawaiʻi, with some work-from-home flexibility.  (Also seeking candidates for a Hawai’i Island based legal assistant). 

ORGANIZATIONAL DESCRIPTION

The Legal Clinic (TLC), a Honolulu, Hawaiʻi-based nonprofit organization, is seeking candidates for a legal assistant. Position to begin immediately. TLC’s mission is to ensure justice for low-income immigrants and migrants in Hawaiʻi through high-quality immigration legal services, education, and advocacy. TLC was incorporated as an independent, secular 501(c)3 nonprofit in 2019 and is the Hawaiʻi affiliate of a national immigrant justice network. Please visit www.tlchawaii.org for more information.

RESPONSIBILITIES & DUTIES

The legal assistant is responsible for providing support to the staff attorneys and other members of TLCʻs legal team and performs reception and administrative duties.  

I. Legal Services Support

  • Under the general supervision of an attorney or accredited DOJ representative, the legal assistant will assist with client communications (in English and Spanish), and document client interactions and case progress updates in the case management system. 

  • Assist legal team staff in preparing immigration forms, pleadings, motions and briefs; and assemble cover letters, petitions, and appeals packets. 

  • Conduct general and legal research and fact-finding, and secure documents and other information pertinent to client matters.   

  • Coordinate and secure language interpretation and/or translation services as needed.  

  • Assist with the preparation for United States Citizenship and lmmigration Services (USCIS) interviews, appointments, and trial.   

  • Occasional attendance at client interviews and hearings. 

  • Copy, scan, process incoming and outgoing mail; organize and maintain case files (physical and electronic). 

II. Administrative Support

  • Provide reception duties on all platforms, including but not limited to web requests, phone, email, and in-person. This position requires in-person attendance at the downtown Honolulu office from 9 am to 5 pm. 

  • Conduct client pre-screening, intake, and scheduling.  

  • Support attorneys and other members of the legal team with meeting preparation, calendaring, notetaking, and follow-up action steps. 

  • Assist in maintaining internal standard operating procedures for TLC legal services. 

  • Other administrative tasks as needed

III. Special Projects

  • Assist other staff with and/or represent TLC at community and benefit events.   

  • Compile data and help draft reports for funders and other organizations. 

  • Provide support for the legal team’s intern & volunteer activities. 

QUALIFICATIONS:

  • Proficient/fluent verbally in English and Spanish. 

  • Good written communication skills in English and Spanish. 

  • Associate or bachelor’s degree, or higher, preferred. 

  • Previous administrative assistant or legal assistant experience preferred. 

  • Must live in Hawai’i currently or have prior lived experience in Hawai’i. 

  • Must be detail-oriented and possess superb organizational skills. 

  • Ability to work sensitively with colleagues and clients having diverse personalities, lifestyles, cultures, faiths, and backgrounds. 

  • Ability to maintain client confidentiality and communicate with professionalism and courtesy. 

  • Ability to take initiative, multi-task, meet deadlines, and work well under pressure. 

  • Knowledge of Microsoft Office software such as Outlook, Word, Excel, Teams, and PowerPoint. Ability to learn legal case management software and other databases/CRM. 

  • Demonstrated interest in supporting immigrant and migrant rights. 

  • Familiarity with communities in Hawai'i and/or immigrant communities is desired. 

COMPENSATION & BENEFITS

TLC is committed to staff wellness and a healthy work-life balance. Salary range:$45,000–$52,000 FTE, commensurate with experience. A robust benefits package includes health/vision/dental insurance, 401k benefit with employer contribution (after 90-day period), unlimited paid time off, flex scheduling, parking subsidy, personal cell/internet allowance, educational & wellness benefit, and professional development opportunities. Partial work-from-home time negotiable.

To Apply: Please email your resume & cover letter to jobs@tlchawaii.org.  Position open until filled.  

The Legal Clinic is an equal-opportunity employer and does not discriminate on the basis of race, color, national origin, ethnic background, religion, gender, sexual orientation, age, or disability.